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Student visa conditions

Complying with the conditions of your student visa

Due to the Coronavirus pandemic some aspects of the guidance may be subject to change. If you have any questions please do not hesitate to contact us at

As your Student visa sponsor, it is our responsibility to advise you of your visa conditions while you study at St Mary’s University. It is very important that you read and follow all of the steps below. We’re here to assist and support you, so don’t be afraid to ask us any questions. Please include your regnum and name when you email us at

For more information about your Student visa status can be found on the UKCISA website.

If you are a foreign national, you may need to register with the police.

If it is a requirement, you must book your appointment online within 7 days of your arrival to the UK.

Once your appointment is booked you must attend at the OVRO on the date booked. Save the date and don't be late!

To check if you need to register, please look at your visa decision letter and your entry clearance ‘vignette’ inside your passport.

If you are not a national who must register, there is no need for you to complete this process.

You should attend all your timetabled sessions and submit all of your work on time. Your engagement is monitored, and you are expected to fully engage with your studies.

  • Please email your lecturer and personal tutor if you will be absent.
  • You must ‘Tap in’ using your student ID card to all your timetabled sessions. If you do not ‘tap in’, you will be marked as absent, even if you are present.
  • If you do not attend or fully engage with your studies, you will be at risk of being withdrawn.

You may need to travel to your home country urgently for a family emergency. Any absence during term-time must be authorised by your programme director. Please do not leave your programme without authorisation.

Throughout your studies, you must keep your UK contact details updated via the student portal. You must update your personal email address, mobile telephone number and term-time UK address if there are any changes during your studies.

Keep your travel documents in a safe place. Do not leave your home with them, in case they are lost. It is expensive and time consuming to replace them, and you are unable to travel without them.

If you have applied for a different passport or visa while you are studying, please email us at

Information about correcting a BRP error, or if you lose your BRP can be found on UKCISA

Your visa conditions allow you to work 10 or 20 hours per week during term time.

You may also be able to work more than 10 or 20 hours per week during recognised vacation periods.

Term-time dates

If you find work, you will pay tax and National Insurance contributions on your earnings.

Types of work not permitted

You cannot be self-employed, run a business, or work as a professional sports person, including a sports coach. In addition, you cannot be employed as an entertainer. You may not hold a permanent full-time job while studying.

Some courses include work placement opportunities. (If you are completing a work placement, you can also work 10 or 20 hours per week during term-time in a different job.)

Before you begin your placement, please email us at with the following details:

  • Your placement provider contact name and address
  • How many days per week you will work
  • The number of hours per week you will work

Any changes to your studies are likely to have implications to your visa; for example:

  • Changing your course
  • Withdraw/leave of absence
  • Repeat or resit exams
  • Transfer of university
  • Change of immigration status

Please email us at with any questions before making any changes to your studies.

The Schengen Visa Scheme allows those who wish to visit certain countries within the European Economic Area (EEA) (and Switzerland) to travel between these countries using only one visa. You should contact the Embassy in London of the country or countries you wish to visit. The countries are:

  • Austria
  • Belgium
  • Czech Republic
  • Denmark
  • Estonia
  • Finland
  • France
  • Germany
  • Greece
  • Hungary
  • Iceland
  • Italy
  • Latvia
  • Liechtenstein
  • Lithuania
  • Luxembourg
  • Malta
  • The Netherlands
  • Norway
  • Poland
  • Portugal
  • Slovakia,
  • Slovenia
  • Spain
  • Sweden
  • Switzerland

There are many requirements for students and their families while studying under a Student visa. For information about dependants can be found on the UKCISA website.