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Programme and Module Modifications

The modifications process and guidance

This page outlines key guidance, information and, forms for staff who wish to make a modification to a programme for implementation in the next academic year. 

A modification is the process by which changes can be proposed to either an existing programme or module(s) which were validated as part of that programme. The modifications process and timescales applies to all undergraduate postgraduate, collaborative, summer school, and credit-bearing short courses. Modifications are approved by the relevant Faculty/Institute Academic Development Committee following a process of consultation with key stakeholders. 

Staff are encouraged to read the following guidance together with the information provided below. The guidance has been produced in consultation with colleagues and outlines the steps for preparation, submission, and approval of a proposed modification.

Types of modifications

Modifications are usually made in response to feedback from key stakeholders, changes within professional body requirements, or as a result of developments within the academic discipline.

Modifications can either be at programme level or at module level. Programme level modifications result in changes to the programme specification published to key stakeholders such as current and prospective students. Module level modifications mainly result in changes to module learning outcomes and assessments detailed in a module outline. 

​Examples of Programme modifications

  • ​Programme learning outcomes and associated curriculum content
  • ​Programme mode of study (e.g. full-time or part-time)
  • ​Change or introduction of programme start dates (e.g. introduction of January start)
  • ​Programme mode of delivery (e.g. online or blended learning)
  • ​Programme specific regulations (normally as a result of PSRB requirements)
  • ​Status of module from core to optional or vice versa
  • ​The introduction, withdrawal, or replacement of core and or optional modules. This includes new, existing and cross-validated/ shared modules.
  • ​The credit value or level of modules
  • Module titles
  • ​Semester of delivery

​Examples of module modifications

  • ​Module learning outcomes and associate curriculum content
  • ​Module assessment methods, assessment weightings, assessment type(s) or assessment criteria
  • ​Module mode of delivery (e.g. from face to face to distance learning mode)
  • ​Module pre and or co-requisites

Consultation with key stakeholders

All modifications involve a process of consultation and clear communication with key stakeholders. These include colleagues from Estates and Facilities (Timetabling), Finance, Library Services, TEL and IT. 

To assist with the process of consultation and obtaining signatures, key stakeholder meetings have been introduced to discuss proposed modification(s) with colleagues and to obtain the required signatures in time for formal approval from the relevant Faculty/Institutes Academic Development Committee by the University's modifications deadline of the 28 February 2022.

Key stakeholders meetings are planned ahead of the University's modification deadline and takes place on 7 December 2021 and 24 January 2022.  If you would like assistance with obtaining signatures, you must upload your completed modification proposal form, a revised programme specification and or module outline(s) to the Modifications MS teams folder. Please upload atleast one week prior to the meetings giving colleagies good time to consider the proposal ahead of the meeting. The Quality and Standards team will share details of this site with you. 

Note: If you are not able to submit your completed modification sproposal in time for either of the above key stakeholder meetings, then please contact the relevant colleagues from Estates and Facilities (Timetabling), Finance, Library Services, TEL and IT to obtain their signatures separately. You must then submit the completed proposal with these signatures and other supporting documents to the Chair and Committee Secretary for the relevant Faculty/Institute Academic Development Committee by the paper deadline for that meeting instead. 

Modification forms and templates 

Please complete the following form for all proposed modifications and return with supporting documents:

For copies of the last approved programme specifications, please use this link: Programme Specifications

For copies of the last approved module outlines, please contact qateam@stmarys.ac.uk stating the module title and SITS module code. 

Key dates and deadlines 

The University's modification deadline is the 28 February 2022 and approved proposals comes into effect from September 2022-23. 

If you would like assistance with obtaining signatures ahead of this deadline, you would need to submit the paperwork to the December or January's key stakeholder's meeting instead. Please see above.

The deadline has passed for proposed changes for the 2021-22 academic session. 

Publication of approved programme documentation and Consumer Marketing Authority (CMA) requirements

The modifications process has been informed by CMA guidelines, specifically in relation to access to accurately published information about a programme’s content and structure. This enables prospective and current students to make well-informed choices about their programme of study.

Approved programme specifications are available on external University programme webpages. Programme specifications are the definitive source of information about a programme's content and structure. These are produced following extensive programme design and development with academic colleagues and underpins a variety of operational processes related to both the student and quality lifecycles. 

To maintain version control, programme specifications are also checked on an annual basis to ensure these are in line with CMA requirements. 

Further information and queries

For further guidance, please email the Quality and Standards Office qateam@stmarys.ac.uk who will be able to advise on any aspect of the modifications process.