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Room bookings

This page provides information on ad-hoc bookings which are single, non-academic events such as meetings, interviews and so on that are not associated with taught programmes. For bookings for academic teaching events, please contact timetable@stmarys.ac.uk.

Making an ad-hoc room booking

All bookable rooms on the campus have standard furniture layouts. Staff must return rooms to their standard layout following your booking. For more information please visit Housekeeping and Campus Services.

Do you no longer need your room booking?

There is a very high demand for rooms on the St Mary's campus during term-time. If you no longer require a room for your ad-hoc event, please let the appropriate contact know as soon as possible.

Who to contact

Please see below for details on who to contact to make ad-hoc bookings for different rooms:

roombookings@stmarys.ac.uk

  • All classrooms, PC rooms and lecture theatres during term-time (excluding any specialist facilities listed separately below)

conferences@stmarys.ac.uk or tel: 8219/4044

  • Waldegrave Suite rooms, Senior Common Room (all year round)
  • All classrooms and lecture theatres during the summer vacation (Except K block rooms, B corridor meeting rooms, M block computer rooms as these remain with room bookings)

timetable@stmarys.ac.uk

  • F2 (Art Room) (all year round)
  • WR01 (Physio Room), WR101, WR102, WR103
  • Naylor Library Lecture Theatre (all year round)

daisy.renouf@stmarys.ac.uk

  • Student Union Lounge / Hall (all year round)

sportsrehabtech@stmarys.ac.uk

  • L Block Labs (except L40)

sportsvillage@stmarys.ac.uk or tel: 4334

  • All Sports Facilities and Grounds (including Teddington Lock Cricket Pavilion, Teddington Lock Teaching Rooms)

​fallon.parker@stmarys.ac.uk

  • TV Studio

tracey.french@stmarys.ac.uk

  • Drama St Mary's Theatre and Drama Studios 1 - 5
    • These studios are in heavy use for Drama teaching during term-time between 9am-7pm.
    • Studio 2 was formerly known as Room C1
    • Studio 4 was formerly known as Room D2
    • Studio 5 was formerly known as Room C104

Study Rooms in Main Library or Naylor Library - These rooms are reserved for bookings by students only and are not available for teaching or meeting use. Apologies for any inconvenience.

Useful Information

If you find the room which you have booked and its facilities in an unworkable condition please contact the appropriate team using the details below:

Access to rooms

Room maintenance

Room condition and contents

Electronic equipment

  • Audio visual issues: Multimedia Services – 4304
  • PC/network issues: IT Helpdesk – The Hub Online / 4061

Please remember that bookings must be made 48 hours in advance.

Please ensure that you include timetable@stmarys.ac.uk in your e-mail so we are aware of any potential concerns or issues.