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Application process

Instructions on how to submit your application can be found below. If you need further assistance, please contact the Accommodation Service on 020 8240 4034/4385 or accommodation@stmarys.ac.uk.

University accommodation application process

Applications can be made for University accommodation by completing an online application from late March. 

Eligibility criteria

To be eligible to apply for University accommodation, you must be a full time new undergraduate student. You must be holding an offer from St Mary’s, and you need to have made us firm on UCAS.

How to apply

The Accommodation Service will contact all eligible applicants with instructions on how and where to apply. Eligible students can access the online application portal in late-March.

To apply you will need to create an account using the Regnum supplied in your invitation e-mail. You will also need a credit/debit card to pay the £250 application payment (this comprises a £200 Damage Deposit and £50 Booking Fee – please note that once an offer of accommodation has been made, the Booking Fee becomes non-refundable).

As part of the application, you will be asked to rank the room types available in order of preference.

Accommodation guarantee

We guarantee an offer of University accommodation to all eligible first year undergraduates who apply before 31st May.

Please note that whilst not covered by the guarantee; we endeavour to offer accommodation to all eligible students who apply. Our applications remain open after the initial deadline, however we will begin to allocate our accommodation from June onwards. At this time availability of certain room types might be limited therefore we recommend that you apply early.

Allocation of University accommodation

Room allocations will be made from June onwards and students will be contacted shortly afterwards and directed to the portal.

Halls are allocated on a first come, first serve basis, in accordance with the University’s Allocation Policy. All preferences are taken into consideration and you will be allocated your highest preference room type that is available.


Further information for...

International undergraduate/foundation applicants

The Accommodation Service has years of experience in helping international students find accommodation during their course. First year students who are eligible to live on campus will be contacted by the Accommodation Service in mid-March before the application site opens, with information on how and when to complete their application.

As an International student you will have a selection of  University accommodation available for you to choose from which allow you to arrive early and attend the International Orientation. These include the following;

Catered options:   De MarillacWaldegrave Park16 Strawberry Hill Road.

If you are interested in self-catered University accommodation, please contact the Accommodation Service who will try to arrange this for you.

Please note: additional charges will apply for those moving into halls before 9th September 2018.

If you are a first year student who is opting to stay in University accommodation and you wish to reside in your accommodation over the Christmas closure period, we would advise you to consider choosing 16 Strawberry Hill Road or Grosvenor Hall as your highest preferences as these are the only halls that stay open over Christmas.

The Accommodation Service also provides advice and guidance for students wishing to find private sector accommodation including lodgings, private halls, and shared houses/flats. For more information please see our  Private Sector Accommodation page.

For more information for International students, please visit the  International accommodation pages.

Postgraduate applicants (home and international)

We are pleased to be able to offer full-time postgraduate students self-catered accommodation in  Grosvenor Hall

Grosvenor Hall remains open during the Christmas period, and offers longer contract lengths which is generally more suitable for postgraduate course lengths. 

If you are interested in this option, please contact the Accommodation Service to register your interest.

Applicants and students with families

University accommodation is primarily for new first year undergraduate students, as it is often their first time away from home. It is for sole occupancy only. Students with families and partners who require local accommodation generally live in private rented housing.

The Accommodation Service can help you to find private sector accommodation. There are useful links and advice available on our  private sector accommodation page.

Applicants who have an accessibility requirement/medical condition

Please refer to our  Disability Provision Policy in the first instance. If you need to discuss your requirements further please contact a member of the Accommodation Service  on 020 8240 4034 (9am-5pm, Monday to Friday) who will be happy to help. 

If you apply after the application deadline, or have not spoken to the Accommodation Service about your specific requirements, it may not be possible for us to alter your accommodation offer.

Care leavers

We recognise that students who are classed as Care Leavers may require additional support.  Please contact the Accommodation Service for further information.

Continuing students

The Accommodation Service may have provision for continuing students to live in University accommodation, depending upon availability. Please contact the Accommodation Service to express your interest, the Accommodation Service will then keep a note of your request and will contact you in the summer with further details.

If you are a continuing student the Accommodation Service can provide advice on finding  private sector accommodation in private halls of residences, house and flat-shares, or in lodgings with local families.

We manage   www.stmarysstudentpad.co.uk where private landlords and student accommodation providers advertise available local properties to St Mary's students. We can also provide details of local lettings agents which can be helpful to students.

Student athletes (EPACC)

Clive S and some rooms in Clive T can be booked by new students who are athletes, but need to be referred to us by   EPACC.

Any student athletes who apply for accommodation but have not been referred by EPACC are allocated accommodation in line with our allocation policy as stated above.

A limited number of rooms within the Waldegrave Park Houses and Clive Halls are reserved for returning Elite Athletes.

Technical Theatre students

If you will be studying the first year of the Technical Theatre Undergraduate Fast Track course, then you will be able to apply for University accommodation. However, the licence length in University accommodation is only 37 weeks and will only be available for your first two Trimesters.

There is self-catered University accommodation in Twickenham that you can apply for through St Mary's and forms part of our University accommodation offering. The self-catered accommodation has a 51-week licence length, which might be more suitable for your course requirements. Please bear this in mind when selecting your preferences.

If you would like to talk to a member of the Accommodation Service please contact us at   accommodation@stmarys.ac.uk or on 020 8240 4034.


Frequently asked questions

Every year the Accommodation Service receives a high number of applications. To help you understand what to do once you have received your offer, we have answered the most frequently asked questions below. If you have a question that is not answered, please contact a member of the Accommodation Service on 020 8240 4034 (9am-5pm, Monday to Friday) who will be happy to help.

I received an offer I wish to accept, what shall I do?
For University managed accommodation

You will be notified to log into the portal where you can view your room offer and any accompanying documents. You will need to accept your accommodation offer using an electronic signature. This forms a legally binding agreement.

For Grosvenor Hall

You will be notified to log into the portal where you can view your room offer and any accompanying documents. The managing company of Grosvenor Hall will contact you directly with instructions to complete an online tenancy agreement via their student portal. The tenancy will be between the student and the managing company, and the student will be subject to their booking Terms and Conditions.

I didn’t get a place in the halls I wanted, what should I do?

University accommodation is allocated on a first come, first serve basis, in accordance with the University’s Allocation Policy. Preferences are taken into consideration and you will have been allocated your highest preference that was available.

If you wish to try again for a higher accommodation preference you need to decline your offer and ask to go on the waiting list. Please bear in mind that if you do this, preference will be given to students that have not yet received an offer of accommodation and we cannot guarantee that another offer of accommodation will be made.

I didn’t get a place in halls, what should I do?

We endeavour to offer accommodation to all eligible students who apply before the 31st May. If you applied after the application deadline, it is possible that you will have been placed on our waiting list. Places do become available in University accommodation throughout the summer and these places will be allocated to students on our waiting list in accordance with the University’s Allocation Policy.  We will keep you informed after A-Level results day and will endeavour to accommodate you as soon as possible.    

Alternatively, you might want to consider   private sector accommodation options. Please contact the Accommodation Service if you have any queries about applying for Private Sector accommodation.

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