These pages hold the key regulatory policies and procedures, as well as links to the other University policies.
The University is required to register with the Office for Students under the Higher Education and Research Act (HERA) 2017 and has been registered as an approved (fee cap) provider since 2018. The University must comply with the OfS’ ongoing conditions of registration to remain on the register of providers.
OfS compliance map
The University maintains a compliance map against each of the Office for Students’ conditions of registration, to ensure it adheres to regulatory requirements set by the OfS.
The compliance map has been developed using the 'three lines of defence' model to ensure compliance with all obligations imposed by the OfS’ conditions of registration. The map outlines the policies and procedures, processes and frameworks in place at the University which demonstrate compliance with these obligations.
Responsibilities
The University Secretary and Director of Strategic Planning, supported by the Strategic Planning Office, is responsible for overseeing the maintenance and review of the OfS compliance map.
Maintenance and review
The compliance map will be updated when new Conditions of Registration are introduced or existing ones are amended.
The compliance map will be formally reviewed on an annual basis or as required (that is, when changes to the OfS Conditions of Registration are made).
Reporting and oversight
The compliance map and the outcome of the document’s annual review will be presented to the Risk and Audit Committee annually.
Significant compliance issues will be escalated to SLT via the University Secretary and Director of SPO.
St Mary’s University is committed to upholding and promoting freedom of speech and academic freedom within the law. These principles are essential to the pursuit of knowledge and the exchange of ideas. Debate can sometimes be challenging, but it is vital for intellectual growth and for a democratic society.
Our approach ensures that all members of our community, including students, staff, and visiting speakers, can express lawful views and opinions freely, while respecting the rights and freedoms of others.
Freedom of Speech as set out in St Mary’s University Code of Practice
Read the University’s full Code of Practice on Freedom of Speech.
Freedom of speech means the right, within the law, to receive and impart ideas, opinions or information by speech, writing, or images (including electronic forms) without interference.
Academic freedom applies to academic staff at the University and means their freedom within the law to question and test received wisdom, and to put forward new ideas and controversial or unpopular opinions, without fear of losing jobs, privileges, or promotion opportunities.
Scope
This policy applies to:
- All St Mary’s staff, students, and members.
- Visiting speakers and guests.
- Events, meetings, and activities held on University premises or using University digital platforms.
Policy statement
- We encourage open debate and challenge as central to learning and research.
- We expect all members of our community to demonstrate mutual respect and tolerance, even when views expressed are controversial or unwelcome.
- Freedom of speech must always be exercised within the law and in line with our obligations under the Higher Education (Freedom of Speech) Act 2023, the Human Rights Act 1998, the Equality Act 2010, and the Prevent Duty.
Legislative framework
The University complies with the Higher Education (Freedom of Speech) Act 2023, which strengthens duties to secure and promote freedom of speech and academic freedom. Our Board of Governors has a legal responsibility to take all reasonably practicable steps to ensure these rights are upheld.
Organising events and external speakers
SMU welcomes external speakers and diverse viewpoints. However, events must follow the appropriate approvals process to ensure compliance with legal and policy requirements as per the steps below.
Key steps:
- Complete an Event Notification Form at least 28 working days before the event (at appendix 1 of the Organised Events: Event Management Policy and Guidance Notes).
- Provide details of the event, including title, content, date, and organiser.
- Undertake a risk assessment to ensure lawful and safe delivery.
For full details, see the Organised Events: Event Management Policy and Guidance Notes.
Complaints
A complaint may be raised via the University’s Complaints Procedure if there is a belief that freedom of speech has been restricted or breached.
The SMU Code of Practice on Freedom of Speech outlines the complaints procedure depending on whether an individual is staff, student or visitor. The relevant section of the Code can be accessed here: SMU Code of Practice on Freedom of Speech.
Related Policies
Further Information
Read the University’s full Code of Practice on Freedom of Speech.
Other policies