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St Mary's Mail Services

The circulation of mail around the University is a complex, high volume operation. While there is a small team of staff dedicated to ensuring that this is carried out efficiently, members of the University community can help considerably by using the correct addresses and following the guidelines in the associated pages.

Internal Mail

For all staff, internal post can be collected from the post room in E40.

All mail should have the following information on as a minimum:

  • Recipient's Name
  • Department/Faculty

External Mail

Incoming external mail is received by the Post Room Team in E40. Items for Faculty & Professional Services staff can be collected from the post room. Items for students can be collected from the post room.

Staff and students will NOT be notified if there is post for them; notification will only be sent for Parcels, Recorded and Special Deliveries (see below). It is up to the individual to check regularly to see if anything has been received.

Outgoing external mail should be passed to the Post Room for franking as early as possible during the day. Please do not leave this until the end of the working day, as this may delay the delivery of your items. Royal Mail collects outgoing post from the University at approximately 4.30pm on weekdays.

Parcels, Recorded Deliveries and Special Deliveries

Incoming parcels are received at the Post Room (located in the old reception room E40). They will be recorded as received and the recipient will be informed by email via Parcel Tracker with a parcel collection barcode.

To ensure parcels/deliveries reach you as quickly as possible, please ensure when placing your order on Parabilis you provide the correct postal address and your NAME in full. Please enter your name under Mark For in Parabilis and instruct suppliers to always label deliveries with this name.

Once a week we will carry out an audit on all signed for items of mail. Items which have not been collected after 7 working days may be returned to issuer.

Post Room Service Hours

  • Monday – Friday:  09:00 – 17:00
  • Saturday – Sunday: Closed

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