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IT Equipment for Staff

Staff may be eligible for a variety of IT equipment from either central IT funding, or via purchase by your department. To find out what equipment you are eligible for from central IT funding, please see our computer replacement policy below, or read through our set of FAQs further down the page.

Computer Replacement Policy

Please see below for a set of frequently asked questions for new IT equipment and replacement equipment.


New starters

SMU employees with a permanent or fixed-term contract (remote, hybrid or onsite) are entitled to SMU issued equipment, which consists of a laptop and a USB headset.

Please allow at least 5 working days after requesting equipment for this to be ready for a new starter.

Please submit a request for new starter equipment using the form below.

New starter order form

Yes, you can swap an existing desktop PC for a laptop and docking station. To request a swap please submit a Cyclical Replacement form below.

Cyclical Replacement Form

All university equipment will need to be returned to the Service Desk when you leave the university. If you have written approval from the HR and Finance teams that you can keep your laptop when you leave, the laptop will still need to be wiped to remove all St Mary's software and can then be returned to you.

Leaver's equipment needs to be returned to the Service Desk in the library, due to privacy and security reasons. The hiring or line manager is required to request IT equipment for a new starter separately by submitting the form above.