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Microsoft Teams

Microsoft Teams is cloud-based team collaboration software that is part of the Office 365 suite of applications. The core capabilities in Microsoft Teams include business messaging, calling, video meetings and file sharing. As long as you can connect to the internet, you can connect to the files and people you need to stay productive.

You can access Teams through a web browser, download the Teams application to your PC/Mac, or download the Teams mobile app to your portable device.

Launch Microsoft Teams

Accessing Teams via the web

  1. Click the button above to launch the Teams website
  2. When prompted enter your username@stmarys.ac.uk
  3. This will redirect you to our organisational log in page.
  4. Enter your St Mary's account password.

Accessing Teams via the Desktop App

  1. Download and install the Teams desktop app
  2. Once the app is installed, open it. You should be asked to enter your username.
  3. Enter username@stmarys.ac.uk and you should be redirected to the St Mary's login page.
  4. Enter your St Mary's account password.

The desktop app should now be installed enabling you to launch Teams as an application. This does not require administrator priveleges - anybody can download Teams onto their PC

Accessing Teams via the Mobile App

To access the Teams mobile app you need to download it to your phone.

  1. Access your phone's app store (App Store / Google Play Store)
  2. Search for Microsoft Teams
  3. Download the app and wait for it to install
  4. Open the Teams app on your phone
  5. Log in using your Office 365 credentials (username@stmarys.ac.uk and your password)

DO

  • Keep the channel list simple - channels should be created when it becomes clear that a specific conversation needs a separate channel to keep the Team organised. Not every topic needs a new channel.
  • @mention the channel or team - if the information you are posting is relevant/important to all Team members.
  • Keep your informal internal communication in Teams - whether that is through channel conversations or private chats, rather than emailing.
  • Set your Teams Status Message when Out of Office - this can be set to show to anyone that messages you, letting them know you are not available.
  • Your Outlook automatic replies will also be shown to others if they view your Teams profile, so make sure these are worded with Teams in mind - "I am unable to reply to messages" rather than "I am unable to reply to emails"
  • Create a group chat before a Team - a group chat can perform many of the same functions as a Team, and will not overcrowd your list of Teams.

DON'T

  • Create duplicate Teams - make sure to search for the name of the Team you want to make in case it already exists.
  • @mention individual colleagues on your channel posts except where you feel it is necessary. If the information is only for one colleague, create a Chat with them.
  • Add someone to a Team without confirming with them that they are okay with joining.Automatically use private chat - consider whether the information you are messaging to your colleague privately may be needed by other colleagues.
  • Have a high member-count in an ongoing chat - if you have an ongoing private chat with a large group of people, consider creating a new Team.
  • Start a new conversation without checking if a similiar active conversation already exists - reply to the existing conversation instead to keep the Channel organised.

Microsoft have published excellent support articles and video training for Microsoft Teams, available from the Microsoft Support website.

If you would like more interactive support on how to use Teams, Microsoft have published an interactive demo which explains each section within your web browser.

For a live service status from Microsoft please see the links below: